You may have noticed that some of your clients - or potential clients; stipulate in their specs that they will accept tenders and bonds submitted electronically instead of you having to physically deliver the documents to them. I would estimate this is the case in about 5% of the tender bond requests I see.
Occasionally I see specs who want tenders submitted electronically and they may say something like send a scan of your bonds with the originals having to be provided by the low bidder within a day or two. The legal enforceability of this method is highly suspect.
Making them legally enforceable requires an approved process and the person involved from your company must have signing authority. Both that signature and the signature of the bonding company must be verfied by a third party with the systems and pre-approvals in place to deal with these digital signatures.
Please understand that it is the company you are bidding to who makes the decision as to whether they will accept digital submissions or not. Currently there are only a handful of them out there but it is obviously the direction things are and should be moving.
The cost to you for a digitally signed bond from us will be the same as a bond with a courier charge.
STEP ONE - SET UP
Get an image of your company seal. If you don't have one email us (all@quickbond.ca) and we will make one for you.
You will also have to give us the name and full email address of the person at your company who is going to "cyber sign" the bonds. This person must have the legal authority to sign on behalf of the company and be able to sign and seal other legal documents.
STEP TWO - Mobile Bonds
We will then initiate an account for your company and your bonding company with Mobile Bonds and the person who will be signing the bonds will get an email from them with a link to log into their website along with a temporary password and they will have to log on and change their password.
STEP THREE - Bond Request
Click Here
The person who will be signing the bonds will get an email (more to follow shortly)